Posting Title: DEPUTY CHIEF SECURITY OFFICER, P4
Job Code Title: CHIEF SECURITY OFFICER
Department/ Office: International Criminal Tribunal for Rwanda
Duty Station: ARUSHA
Posting Period: 31 October 2014-30 November 2014
Job Opening number: 14-SEC-ICTR-37409-R-ARUSHA (T)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
Staff members are subject to the authority of Secretary-General and to assignment by him or
her. In this context all staff are expected to move periodically to new functions in their
careers in accordance with established rules and procedures. All applicants are strongly
encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged.
Org. Setting and Reporting
The International Criminal Tribunal for Rwanda (ICTR) in Arusha Tanzania The post is located in the Security and Safety Services Section, Division of Administrative Support Services
Responsibilities
Responsibilities: Within delegated authority, the Deputy Chief of Security may be responsible for the following duties:
• In conjunction with the Chief of Security, reviews and monitors activities related to preparation of security plans for the geographic area, including all aspects related to elaboration, development and updating of the plan and, if necessary, its implementation.
• Performs as Chief of the Security Section in his/her absence from the Duty Station area and serves as the senior supervisor;
• Performs duties as the Deputy Commanding Officer of the United Nations Detention Facility (UNDF), under the overall supervision and guidance of the Chief of Security.
• Establishes lines of communication with security focal points and all other agencies to ensure maximum security coordination.
• Serves as a member of the area security management team, contributing to planning, implementation, evaluation of effectiveness of security plans and other aspects of security operations.
• Maintains continuing awareness of prevailing local security conditions, identifying probable threats and advising UN staff, project personnel and dependants to follow appropriate preventative steps.
• Establishes air, land and sea evacuation capability to be used in emergencies, ensuring availability of aircraft, vessels, railways, vehicles, fuel supply, assessable roads, ports and airfields.
• Monitors and evaluates office physical security measures, such as barriers, issuance of identity cards, background checks, and entry controls, as appropriate, for normal or emergency conditions.
• Evaluates effectiveness of prevailing fire safety measures in effect in assigned areas of responsibility, including fire prevention devices, fire-fighting equipment, and evacuation plans.
• Determines need for, and provides training and advice to UN staff and dependants on residential security measures such as window guards, alarm systems and locks to prevent burglar intrusions.
• Establishes and maintains dialog with local authorities and international institutions such as Red Cross/Red Crescent for coordination of efforts in the event of natural disasters.
• Ensures availability of emergency communications by making periodic checks to determine if system is functioning properly. Arranges for necessary repairs or adjustments.
• Establishes procedures for and supervises investigations and reporting of accidents involving UN vehicles and investigation of security-related incidents involving UN staff members, project personnel or eligible dependants.
• Assumes responsibility for guard force management, as assigned.
• Arranges protection detail for senior personnel or visiting VIP’s as necessary.
• Conducts and supervises security training in such subjects as the security management system, responsibilities of Area Coordinators and Wardens and personal security awareness.
Competencies
• Professionalism: Knowledge of security management combined with solid background of military or other security specialization and some political and social knowledge of country of assignment; Ability to deal effectively with stress factor when encountered in security management; Ability to apply technical skills to understand and consolidate the varying specializations such as electronics, communications, mechanics, explosives and other sophisticated devices encountered in security system management; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations.
• Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed.
• Leadership: Serves as a role model that other people want to follow: Empowers others to translate vision into results; Is proactive in developing strategies to accomplish objectives; Establishes and maintains relationships with a broad range of people to understand needs and gain support; Anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; Does not accept the status quo; Shows the courage to take unpopular stands.
• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
Advanced university degree, advanced police academy degree or equivalent (Master’s degree or equivalent) in security management, business administration, political/social science, psychology, international relations or a related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of seven years of progressively responsible experience in military, police, security management preferably in the police or military context or related area. International exposure in a management function in the United Nations or other international organizations desirable.
Languages
English and French are the official languages of the United Nations. For the post advertised fluency in English is required; Knowledge of another UN official language and Kiswahili is desirable.
Assessment Method
Evaluation of qualified candidates for this position may include a substantive assessment
which will be followed by a competency-based interview.
United Nations Considerations
Job openings posted on the Careers Portal are taken off at midnight (New York time) on the deadline date.
Applications are automatically pre-screened according to the published evaluation criteria of the job opening on the basis of the information provided by applicants. Applications cannot be amended following submission and incomplete applications shall not be considered. The selected candidate will be subject to a reference checking process to verify the information provided in the application.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” on the upper right side of the browser on Inspira.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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EMPLOYMENT OPPORTUNITY ============
POSITION; PROCUREMENT SUPERVISOR
CLOSING DATE OF THE POSITION: November 17, 2014
ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Embassy is seeking an individual for the position of Procurement Supervisor in the General Services Section.
BASIC FUNCTION OF POSITION
Incumbent works under the direction of the Assistant General Services Officer. He/she directs workload for the procurement team while assisting in generation of other procurement instruments (contracts, purchase card orders, BPA’s). He/she shares responsibilities for procurement actions using the mechanisms described in Simplified Acquisitions as required by OPE. He/she executes procurements through the ARIBA module of the Integrated Logistics Management System (ILMS), utilizing various procurement tools, including but not limited to Purchase Orders, Delivery Orders, Government Purchase Card, and Blanket Purchase Agreements.
MAJOR DUTIES AND RESPONSIBILITIES:
Supervision of Procurement Section 40%
Incumbent develops or supervises the procurement section, four procurement agents and two purchase agents.
a) Determines solicitation requirements based upon procurement requests, memorandums and interviews; Drafts scope of work;
b) Recommends solicitation type, e.g., firm-fixed price, indefinite delivery, indefinite quantity, MOU agreements, personal or professional services contracts, sealed bid, negotiated procurement, etc.;
c) Oversees all contracting activity done by the contracting agent, providing support and recommendation where required
d) Identifies fair and open competition potential through market survey;
e) Identifies critical elements for determining the best price/technically best offer, including financial viability and corporate responsibility of offers;
f) Determines timeline for benchmark contracting activities;
g) Drafts solicitations utilizing his/her expertise in USG acquisition;
h) Places advertisements to maximize competition and provide best offer to the USG;
i) Determines the need for and organizes pre-bid conferences;
j) Determines the need for and organizes technical evaluation panels; With panel or independently, determines responsiveness of various offerors and ranks same;
k) Negotiates for best and final offer among the most responsible offerors, if required; Documents files regarding various negotiations;
l) Determines financial viability and corporate responsibility of finalists; Documents same;
m) Presents final contract document to Embassy Contracting Officer for signature
n) Maintains regular liaison with Department contracting entities;
o) Reviews contract terms with Contracting Officer Representative (COR) and monitors contract with and through the COR; Analyses performance, costs, quality control, adherence to schedules and other pertinent terms of contracts;
p) Drafts correspondence and negotiates with contractors less-than-satisfactory performance resolutions;
q) Exercises option year requirements; Negotiates renewals; Negotiates modifications to existing contracts.
Procurement and Reporting activities 30%
Incumbent processes complex acquisition items and is responsible for the most complicated and difficult procurement actions, performing marketing research, managing solicitations, evaluation and award process, monitoring vendor performance, preparing payment documentation and closing files. In addition, receives and reviews all procurement requests to ensure correctness and that the necessary SOW’s and agency fiscal data has been received, separating procurement requests for items that can be purchased against the BPA’s.
Using the Simplified Acquisition Method, incumbent processes procurement requests for the acquisition of a wide variety of goods and services including but not limited to: telephone communications services, telephone devices, office supplies, information technology equipment and programs, security devices and equipment, fax and copy machines, maintenance equipment and corresponding tools, office and household furniture, household appliances, air conditioners, translator services, and photo services. Incumbent is also responsible for correctly classifying and maintaining procurement files as required by USG federal regulations.
For each request, the incumbent performs the following functions:
1. Reviews requests for accuracy and technical specifications, ensuring the requesting office provides enough information to make a successful purchase. When information is insufficient, notifies the requesting office and advises. If necessary, discusses special requirements with requesting offices.
2. Ensures that the competition process is properly carried out when applicable. Prepares letters for the Contracting Officer's signature for the request for quotations process when necessary.
3. Determines the type of procurement action to be taken for each purchase request and ensures the necessary supporting documentation is in the purchase files.
4. Researches possible vendor sources, requests bids/quotations by telephone, email, or in writing from local and U.S. vendors. Follows the "Table of Routine Standard Time" sending out at least the minimum number of requests for quotations. Additionally incumbent reviews the Federal Supply Schedules (FSS) to utilize preferred USG sources when feasible.
5. Upon the approval of the Contracting Officer and Supervisor, the incumbent executes purchases using the Government purchase card. He/she is required to keep a hard copy file for each order and when required correctly enter the information into the ARIBA module of ILMS. The incumbent is then responsible for tracking the order from initiation to completion. Responsible for appropriate use of bulk funding on purchase card.
6. Determines when to use FedBid reverse auction site to request bids from US vendors when the purchase is over $3,000.
7. Reviews bids/quotations and prepares all corresponding documentation, recommending the most suitable offer after considering all the requirements including, but not limited to price, vendor capabilities, quality of service, and vendor responsibility. Completes a "Price Comparison Table".
8. Prepares procurement documents for Supervisor's review and Contracting Officer's signature including, but not limited to:
a. Purchase Orders
b. Delivery Orders from existing GSA contracts and other preferred sources
c. Blanket Purchase Agreements
d. Purchase Card Purchases
9. Provides vendors with copies of the final procurement document, signed by the Contracting Officer, and serves as a liaison between the Procurement Office and the vendor.
10. When applicable, prepares the request for a free entry permit (FEP) after completion of the procurement document.
11. Ensures there is a document (usually a receiving report from the warehouse or from the customer for services) that demonstrates the service has been completed or the merchandise has been received.
12. Provide instruction to customers on how to receive a service within ILMS.
13. Do database input in the S/FPDS-NG report for each purchase over $3,000 within three days of the creation of the purchase order.
14. Closes out the procurement files after all documentation has been completed, the services rendered, and payment received.
15. Incumbent performs regular market surveys for both the local market and the U.S. market in a wide variety of fields. The incumbent should maintain information sources pertaining to different market areas in which he/she regularly makes procurements. He/she is expected to maintain good working relationships with vender contacts to enable the Mission to operate smoothly when working under urgent and difficult circumstances, such as high-level visits and the end of fiscal year.
Contracting Specialist 20%
Assists Contracting Officer with the generation/renewal of Embassy contracts, compiles market research reports and directs Contracting Specialist over special clauses, deadlines, and checklists for each contract.
Special Projects 10%
Assist in VIP Visits, identifying and negotiating with vendors and/or working with government officials in logistics. Incumbent is responsible for updating and maintaining the U.S. and Local commercial directories which are located in GSO/Procurement Intranet site. He/she is responsible for reviewing and updating all information currently in the database every fiscal quarter. Additionally, he/she is responsible for gathering market survey information from all other Procurement Agents for addition (or deletion) from the directories. In addition manages procurements for special events such as the 4th of July celebration, Marine Ball, Halloween and others.
Performs other duties as instructed by supervisor.
QUALIFICATIONS REQUIRED
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
1. Education: University degree in business administration, resource management or related field is required.
2. Prior Work Experience: Five years in the field of procurement and five years of supervisory experience in procurement is required.
3. Language proficiency: Level IV English (Fluent) (writing, reading and speaking) is required.
4. Knowledge: Strong knowledge of the Federal Acquisitions Regulations (FAR) and DOS Acquisitions Regulations (DOSAR) and an understanding of the Foreign Affairs Manual. Knowledge of government Purchase Card procedures and regulations. Understanding of the DOS organizational structure and a basic understanding of the organizational structure of other federal agencies, especially with regards to funding. Must have detailed knowledge of USG acquisition law, as well as local contract laws and regulations.
5. Skills and Abilities: (i) The ability to tactfully and firmly present the positions of the U.S. Embassy in procurement and contract negotiations is essential.
(ii) Must be able to review lengthy and complex contract materials and assess their strengths and shortcomings, both in terms of technical requirements and in practicality, given USG, Post and local considerations.
(iii) Ability to use a PC and job-related computer programs such as MS Office, ILMS and the internet for research. Keen business judgment, experience with market surveys to identify new sources of goods and services. Tact in dealing with contacts: American and local vendors, contractors, US Government officials and LES.
SELECTION PROCESS
When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
TO APPLY
Interested candidates for this position must submit the following for consideration of the application:
1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174). A hard copy of the application form (DS-174) is also available at the American Embassy, gate 3; or
2. A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or
3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus
4. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.
Failure to do so will result in an incomplete application.
A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)
I. U.S. Social Security Number and/or Identification Number
J. Eligibility to work in the country (Yes or No)
K. Special Accommodations the Mission needs to provide
L. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location)
O. U.S. Eligible Family Member and Veterans Hiring Preference
P. Education
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills
S. Work Experience
T. References
SUBMIT APPLICATION TO
American Embassy
Human Resources Office
P.O. Box 9123
Dar es Salaam
POINT OF CONTACT
Telephone: 229 4000, Ext: 4137/4148/4233/4024
Fax: 2294726
CLOSING DATE OF THE POSITION: November 17, 2014
An Equal Opportunity Employer.
The US Mission in Tanzania provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.
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EMPLOYMENT OPPORTUNITY
POSITION: POLITICAL ASSISTANT
ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Embassy is seeking an individual for the position of Political Assistant in the Political/Economic Section.
BASIC FUNCTION OF POSITION
Inform Political/Economic Officers of current political situation, providing historical perspective and potential future impact. Analyze events and trends and their impact on the political situation. Provide access to the best sources of information by developing and maintaining key contacts in government, non-government organizations and the private sector. Facilitate communication between Political/Economic Officers and key sources of information. Enable the section to receive the maximum amount of information and contact development by representing the Embassy at political meetings and events and reporting analysis thereof. In the absence of the Protocol Assistant, perform duties as called upon by the Front Office.
MAJOR DUTIES AND RESPONSIBILITIES:
Management and Protocol: 15%
Serve as back-up to the Protocol Assistant as necessary.
Report, analyze, and advise: 55%
Advise Political/Economic Officers on, and provide analysis of, pending legislation, policy decisions, political events, and legal issues.
Monitor local media, follow current developments and seek information from Embassy contacts in government, non-governmental organizations and the private sector. Report regularly to political/economic officers on significant developments in political issues and current affairs.
Research issues of interest for the political/economic section, with particular focus on data needed for mandatory reports. Compile data, write assigned sections and assist with preparation of annual reports. Respond to any additional questions from Washington regarding mandatory reports.
Monitor, research and maintain files on issues concerning human rights, religious freedom, narcotics, labor, and international organizations. Analyze events and trends regarding these issues. Develop host government, international organization, private sector, and NGO contacts related to these issues and provide updates for annual reports and periodic cables.
Research and prepare biographic data of government officials and other key contacts in consultation with Political/Economic Officer and other locally employed staff.
Update political sections of country reports and guides.
Attend conferences, meetings, sessions of Parliament and other political events in order to analyze and report on current state of affairs.
Provide back-up for other Political Assistant.
Facilitate access and communication: 30%
Arrange for meetings with relevant officials and attend with Political and Economic Officers as requested. Take notes and report on meetings.
Develop and maintain contacts with government officials and non-governmental organizations to facilitate meetings and ensure that Political/Economic Officers have current information and access to key officials.
Prepare diplomatic notes.
Interpret government proceedings for Political/Economic Officers. Interpret for official visitors, including congressional delegations. Translate political documents for political/economic officers.
Support visiting United States government officials by identifying appropriate local contacts, organizing meeting schedules, facilitating logistics and accompanying visiting officials, as requested.
Maintain list of political contacts for official functions. Greet official visitors and guests at Embassy events for the political/economic section.
QUALIFICATIONS REQUIRED
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
1. Education: University degree is required. Preferred fields include Law, Political Science, Sociology, History or Economics.
2. Prior Work Experience: Minimum four years of professional work experience in law and international Affairs required.
3. Language proficiency: Level IV (fluent) in English and Kiswahili (speaking, writing and reading) is required.
4. Knowledge: Required in-depth knowledge of the function of the Tanzanian government, key NGOs, and International Organizations. Must use and develop an extensive network of contacts.
5. Skills and Abilities: Good interpersonal skills, use of prudence and good judgement in discussion with high-level officials. Rapid translation skills ability to summarize large quantities of information. Effective use of computer skills for word processing, email, and other office tasks. Strong writing skills in English.
SELECTION PROCESS
When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
TO APPLY
Interested candidates for this position must submit the following for consideration of the application:
1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174). A hard copy of the application form (DS-174) is also available at the American Embassy, gate 3; or
2. A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or
3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus
4. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.
Failure to do so will result in an incomplete application.
A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)
I. U.S. Social Security Number and/or Identification Number
J. Eligibility to work in the country (Yes or No)
K. Special Accommodations the Mission needs to provide
L. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location)
O. U.S. Eligible Family Member and Veterans Hiring Preference
P. Education
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills
S. Work Experience
T. References
SUBMIT APPLICATION TO
American Embassy
Human Resources Office
P.O. Box 9123
Dar es Salaam
POINT OF CONTACT
Telephone: (255-22)229 4000, Ext: 4137/4148/4233/4024
Fax: (255-22)229 4726
CLOSING DATE OF THE POSITION: November 17, 2014
An Equal Opportunity Employer.
The US Mission in Tanzania provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.
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